Recently I was asked to *create* a payment form that would be auto generated by *changing* one parameter, filling out all forms from separate spread sheet using “VLOOKUP”. Next to the numerical value of the total payment, displaying the value in English words was required.

It’s quite obvious that converting a numeric value into English words in Excel requires to have a function written in Microsoft Visual Basic as far as there is no built-in function for this task.

To start inserting VB code into Excel you have to first start Excel and then enter VB Editor by pressing **OPTION+FN+F11** (on a Mac) and **ALT+F11** (on Windows). The VB editor slightly differs from Mac to Windows.

From inside the Visual Basic Editor navigate to menu on the left side select “This Workbook”, right-click it and from there select **Insert -> Module**. Module section will appear right underneath of “Microsoft Excel Objects” section, expand it and select module. Next, in the VB editor main area paste the code (given below).

Paste the below code into the editor window:

Option Explicit 'Main Function Function SpellNumber(ByVal MyNumber) Dim Dollars, Cents, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " ' String representation of amount. MyNumber = Trim(Str(MyNumber)) ' Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert cents and set MyNumber to dollar amount. If DecimalPlace > 0 Then Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _ "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If Count = 1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop Select Case Dollars Case "" Dollars = "No Dollars" Case "One" Dollars = "One Dollar" Case Else Dollars = Dollars & " Dollars" End Select Select Case Cents Case "" Cents = " and No Cents" Case "One" Cents = " and One Cent" Case Else Cents = " and " & Cents & " Cents" End Select SpellNumber = Dollars & Cents End Function ' Converts a number from 100-999 into text Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = Result End Function ' Converts a number from 10 to 99 into text. Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = Result End Function ' Converts a number from 1 to 9 into text. Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function

When the code is saved you can directly use the function **SpellNumber** just as you would use any other Excel built-in function.

**Usage 1:**

You can change 32.50 into “Thirty Two Dollars and Fifty Cents” by entering the following formula into a cell: **=SpellNumber(32.50)**

**Usage 2:**

You can refer to other cells in the workbook. For example, enter the number 32.50 into cell A1, and type the following formula into another cell: **=SpellNumber(C1)**

### Changing the function:

When implemented, the function’s output for value 67453.51 includes cents – “and fifty cents”.

In order to get rid of floating points being converted to words you can simply remove or comment the following lines in the switch statement:

Select Case Cents Case "" Cents = " and No Cents" Case "One" Cents = " and One Cent" Case Else Cents = " and " & Cents & " Cents" End Select

### Saving the file:

When trying to save the file you will be given a dialog:

You will have to set **.xlsm** file format for your Excel file to keep the macros. Otherwise you will have to do all the steps described above each time you open the file you just created. From the **Save As** dialog select **File Format** of **Excel Macro-Enabled Workbook (.xlsm)**.

### Conclusion

That’s it! Hopefully this function and changes to it will come handy if you want to auto generate some payment documents (invoices, debit notes).

This code can also be found on Microsoft Support Page but as far as there are no screenshots provided it was not straightforward to implement and even got into a headache on a Mac.